Who needs tips on writing?

Does your mind go blank when you sit down to write? Sometimes all that's between you and a successful hand-written note is a few words. We've compiled some ideas to get you started. Or feel free to shamelessly copy them verbatim!

How to get started
  1. Keep a box of stationery on your desk. If it's handy, you're more likely to write.
  2. Use a smooth-writing pen. Nothing like a scratchy pen to wear out the hand muscles.
  3. Many of us don't like how our handwriting looks these days. If you're not thrilled with yours, keep your notes brief.
  4. Don't worry too much about what you say. Often it's better to say something short than nothing at all.

Why handwrite personal letters?

Of course, good manners means you write a thank-you note whenever someone gives you a gift, entertains you or does something kind for you. If you're not convinced, discover the hidden secret of thank-you notes: They improve the frequency and quality of the presents you receive. We all like being acknowledged, and if someone feels you actually noticed, they're more likely to send good things your way again.

Other types of notes get written less frequently these days, but it is both mature and thoughtful to write a note of condolence to someone who has experienced a loss and a note of congratulations to someone who has achieved a success.

Why handwrite notes in business?

The handwritten note is a powerful tool in business. Why? Although it's easy to write a note, hardly anyone does it anymore, so you immediately make yourself stand out in the crowd. A note to a subordinate praising them for a job well done encourages loyalty. A note to a customer or sales prospect thanking them for their business or consideration tells them they're important to you. A note to a boss or co-worker expressing appreciation for help or support conveys a degree of sincerity that is rare in a world dominated by impersonal communication.

Some of the most successful business leaders are known for their handwritten notes. U.S. presidents have built good will through handwritten notes. "In organizations and professions where a show of emotion is rare, recipients might secretly treasure the note because it is unexpected. Your own mood will improve as you think positive thoughts. This is scientifically proven," writes Rosabeth Moss Kanter.

Thank-you notes in college admissions

A heartfelt note of thanks from the prospective college student to the admissions officer might seem a small thing, but it contributes to the college's perception of the applicant. In a competitive atmosphere, admissions officers are looking for indications of authenticity, and applicants should take advantage of every opportunity they can get to make themselves stand out. "Is it necessary to write a thank-you note?" asks the dean of admissions at Princeton. "No. But I'm still in favor of them. Expressing gratitude is a lovely quality."

On brief notes

Sometimes the briefest note is the best. Short, to-the-point and free of any awkward, ill-advised sentiments that come across as false. When in doubt, be brief.

Have you sent or received a great hand-written note?

Share it with us. We're compiling the best, quirkiest, funniest and most touching hand-written notes for a future publication.

Sample Notes You Can Use

 

Thank you for a present

Dear <insert name>,
The <insert gift title> you gave me is great (spectacular, wonderful, just perfect). Thank you for such a thoughtful (generous) gift – I look forward to using (reading, spending, enjoying) it.
With very best regards (Love),
<your name>

Thank you for a gift of food at the holidays

<insert name>:
Your absolutely delicious fruit basket arrived earlier this week and is already half gone. Thank you for remembering us this holiday season and best wishes to you and your family.
Your friend,
<your name>

To accompany a Hostess Gift

Dear <insert name>,
Thank you for inviting us (Steve and me) tonight (this weekend). We look forward to spending time with you (you and George).
Gratefully,
<your name>

Thank you for a job interview

Dear <insert name>,
Thank you for meeting with me yesterday. I appreciated learning more about your company (the position you have available) and value the chance to work with (for) you.
Sincerely,
<your name>

Thank you – College Admissions

Dear <insert name>
Thank you for meeting with me when I visited <insert school name> last week. It was great to hear more about <insert a topic>. From what I learned while I was on campus, I think <school name> and I are a good fit — I hope you think the same.
Sincerely,
<your name>

I'm sorry – death or loss

Dear <insert name>,
I was so sorry to hear about your recent loss (illness, the death of your father, your miscarriage). Please know that my (our) thoughts and prayers (good wishes) are with you during this difficult time.
With deepest sympathy
(Love), <your name>

I'm sorry – need to apologize

<insert name> –
I apologize for <insert mistake>. Please let me know what I can do to make it up to you, as I am eager to do so.
Your friend (your colleague),
<your name>

Happy Birthday - child

<insert name> -
We were very happy you arrived in this world on <insert birth date>. Enjoy your special day!
xoxo,
<your name>

Happy Birthday - friend or relative

Dear <insert name>,
I wish you much health and happiness on your birthday and in the coming year. Happy Birthday!
Love,
<your name>

Happy Birthday - older person

Dear <insert name>,
Both Freud and Marx said a happy live is full of love and work. At <insert age> you've got it all. Happy Birthday!
All my best,
<your name>

Congratulations

Dear <insert name>,
You're the best. Congratulations on <insert nature of success>. I wish you well today and always.
With love,
<your name>

Lovely to see you - just because

Dear <insert name>,
It was lovely to see you today at the <insert event or location>. I enjoy your company so much yet rarely have the opportunity to be with you.
With highest regards,
<your name>